Knowledge Base

RoundCube Documentation

Some text to describe RoundCube and its features.

RoundCube Table of Contents

Login Procedure

  • Username: Enter your login user name, for example, jsmith@domainname.com.
  • Password: Enter your password.
  • Click the 'Login' button, or press 'Enter'.

This will be your initial mailbox to where your next step will be to setup your folders. Please refer to the [[SetupFolders | Setting Up Your Folders]] for additional information.

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Preferences

Setting preferences for the User Interface allows you to change various settings that control the behavior and look of your webmail.

Click on Settings then click on Preferences as shown in the image above.

{{Settings_Folders.png}}

Click on Settings then click on Folders as shown in the image above.

Folders

There are two ways in which you can update your folders:

  • Click on the bottom left icon for Folder Actions, then select Manage Folders.
  • Click on Settings from the menu bar, then select the Folders tab.

Either option will take you to this screen for setting up your correct folders:

The Inbox folder has already been created as the default.

Your folder list must consist, at a minimum, the following folders, which should never be deleted

  • Inbox
  • Drafts
  • Sent
  • Junk
  • Trash
  • Archive

Note: Archives can optionally have sub-folders, example, Meeting Emails.

{{SettingsFolders2.png}}

To create a new folder:

{{SettingsFolders3.png}}

Enter the Folder Name, leave the Parent Folder blank, unless you are creating sub-folders under Archives. The Archives folder is the only folder where you can optionally create sub-folders. The Inbox, Drafts, Sent, Junk and Trash DO NOT have sub-folders. Click Save to Save the new folder.

Repeat this step for creating the remaining folders. After you have completed adding each folder, your basic folder list should consists of:

{{SettingsFolders4.png}}

{{SettingsFolders5.png}}

Click on the Mail icon on the menu bar to return to your mailbox.

{{SettingsFolders6.png}}

Your mailbox should look like the above image.

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User Interface

{{SettingsPrefUser1.png}}

On the Preferences tab, click on User Interface in the left panel. The following lists the options to which you can change values:

Language

The webmail is available in numerous languages. When accessing the webmail application, the language is automatically set from your computer's operating system language. You can change this value by selecting from the drop down list.

Time Zone

Anywhere that dates are displayed will be automatically translated into your local time zone. If you leave this option to "Auto", the system uses your computer's time zone settings. You may change this value by selecting a specific time zone from the drop down list.

Time Format

Select how time (hours, minutes) are displayed.

Date Format

Select the format how dates should be displayed.

Pretty Dates

With this option checked, dates close to today will be translated into relative terms like “Today”, “Yesterday”, etc.

Refresh

Set the frequency that you want the system to check for updates (e.g. for new messages arrived).

Interface Skin

Choose the visual appearance of the user interface from a selection of themes.

Browser Options

You can register this webmail application to be opened whenever you click an email link somewhere on the web. As an example, when you are on a webpage and you click on an email address, this webmail application is added to the available email clients where you can launch the application.

Depending on the browser that you are using, the information for registering and adding the webmail application may be different. For purposes of this documentation, Mozilla Firefox was used. Please refer to your browser documentation for further details.

{{settingsprefuserbo.png}}

Once you click on the Register protocol handler for mailto: links, you will be asked by your browser to add the application. If you click on Add Application box, on the top, right of your screen, RoundCube will be added to the Launch Application list as shown below. If you click the X to the right of the Add Application box, you can choose not to add the application.

This image is an example of what your browser will display if you have added RoundCube to the application launcher when clicking on an email link within a webpage:

{{settingsprefuserla.png}}

Click on the Save box to save your changes.

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Mailbox View

{{settingsprefmailboxview.png}}

On the Preferences tab, click on Mailbox View in the left panel. The following lists the options to which you can change values:

Show Preview Pane

This shows or hides the //preview pane// in the mail view.

Mark Previewed Messaes Read

Select the delay interval to mark new messages as "read" when opening messages in the preview pane. Click on the drop down arrow to view and/or change delay interval. Valid selections are:

  • never
  • immediately
  • after 5 seconds
  • after 10 seconds
  • after 20 seconds
  • after 30 seconds

On Request For Return Receipt

This option controls the action to be taken when you open a message and the sender has requested a receipt when you read the message. Valid selections are:

  • ask me
  • send receipt
  • send receipt to my contacts, otherwise ask me
  • send receipt to my contacts, otherwise ignore
  • ignore

Expand Message Threads

This option controls how conversation groups are expanded in the list when listing messages in //threads//.

Rows Per Page

The message list will display this number of messages per page. Increasing this number may result in longer loading times when opening your mailbox folder.

Click on the Save box to save your changes.

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Dispalying Messages

{{settingsprefdisp.png}}

On the Preferences tab, click on Displaying Messages in the left panel. The following lists the options to which you can change values:

Open Message In New Window

With this option checked, double checking the message in the email view will open the message in a new window instead of the current browser window/tab.

Display HTML

Check this option to display formatted messages as the sender intended it. When disabled, formatted emails will be converted to plain text.

Display Remote Inline Messages

Formatted (HTML) messages can contain references to images which have to be loaded from a remote server. That can harm your privacy and reveal to the sender that you opened the message. This technique is often used by spammers to verify that your email address works and you can be sent more spam.

Display Attached Images Below Message

Check this option if you want image attachments being displayed below the message text.

After Message Delete/Move Display Next Message

This option controls whether the screen should continue to the next message in the list when opening an email message (not in the preview pane) and then move or delete it.

Click on the Save box to save your changes.

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Composing Messages

{{settingsprefcomp.png}}

On the Preferences tab, click on Composing Messages in the left panel. The following lists the options to which you can change values:

Main options

Compose In A New Window

Compose HTML Message

Automatically Save Draft

Attachment Names

Use MIME Encoding For 8-bit Ccharacters

Always Request A Return Receipt

Always Request A delivery Status Notification

Plase Replies In The Folder Of The Message Being Replied To

When Replying

Message Forwarding

Default Font Of HTML Message

Signature options

Automatically Add Signature

When Replying Remove Original Signature From Message

Spellcheck options

Check Spelling Before Sending Message

Ignore Words With Symbols

Ignore Words With Numbers

Ignore Words With All Letters Capitalized

Click on the Save box to save your changes.

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Contacts

On the Preferences tab, click on Contacts in the left panel. The following lists the options to which you can change values:

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Special Folders

On the Preferences tab, click on Special Folders in the left panel. The following lists the options to which you can change values:

Server Settings

On the Preferences tab, click on Server Settings in the left panel.

Encryption

On the Preferences tab, click on Encryption in the left panel.

Calendar

On the Preferences tab, click on Calendar in the left panel.

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Folders

{{Settings_Folders.png}}

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Identities

{{Settings_Identities.png}}

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Fetchmail

{{Settings_Fetchmail.png}}

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Filters

{{Settings_Filter.png}}

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Password

{{Settings_Password.png}}

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Mail

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Contacts

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Calendar

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Tasks

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